Amendments and Data Updates
Any change to an original application could be considered a data amendment; these include:
- Changes to:
- Project aims/design/methodology
- Project personnel
- Contact details
- Linkage update
- Extraction update
- Addition of variables or new datasets
- Data location
The data amendment form can be found at the Application Forms page.
Review of data amendments
Depending on the changes requested, amendments may require draft review(s), updated ethics approval, updated approval from Data Custodians, and updated approval from research governance bodies. All amendments to data linkage projects and requests for data updates should first be discussed with the ISPD Client Services Team, the Human Research Ethics Committee (HREC), and the Research Governance Office (RGO).
When applying for an amendment it is important to consider the changes requested and the levels of review required, as this can effect timeframes for processing an amendment.
The following amendments require review and approval from the Human Research Ethics Committee (HREC), and the Research Governance Office (RGO) and can usually be made directly through RGS:
- Participant information/consent;
- Contact details;
- Project timelines;
- Project personnel;
- Data location.
Any of the above amendments should first be discussed with HREC and RGO.
The following amendments require draft review, Data Custodian approval, and approval from HREC and RGO:
- Linkage updates;
- Extraction updates, including data refreshes;
- Addition of variables;
- Addition of new datasets.
Amendments to project aims, design, or methodology require review and approval from HREC and RGO and may review draft review and Data Custodian Approval.
Any of the above amendments should first be discussed with the ISPD Client Services Team.
Requests for use of data provided for one project in a different project are categorised as a Data Repurpose and should first be discussed with the ISPD Client Services Team.
Please note that as with all data requests, reviews of data amendments are iterative by nature, and an apparently simple request may take several rounds of review for the specifications or parameters to be agreed upon as feasible.
Cost of data amendments
Please note that most amendments and/or data update requests will need to be reviewed by Data Custodians, and a cost will apply.
Data updates will be re-extracted in full and may include some linkage keys that differ from the corresponding records in previous extracts. Generally, Client Services will not provide mapping files showing the differences in linkage keys over time. It is suggested that applicants rerun their analysis syntax in full, using the new extract.
As updated data must be fully re-extracted, requests for data amendments are subject to the same costing parameters as other data requests.